Why dynamic approval is vital in running your agency
July 24, 2023
Today’s fast-paced agency is characterized by constant changes, activities, and progress. Agility is essential for agencies of all sizes to stay ahead of the competition. In the creative services industry – where agencies cater to a wide range of clients, projects have varying scopes, priorities, and tight timelines – dynamic approval is critical.
Dynamic approval workflows ensure quick decision-making
Approval workflows are integral to project management, time management, and estimating costs. Workflow processes can be complicated, and decision-making needs to be fast. Traditional approval workflows or lack thereof, can lead to over or under estimated costs, incomplete tasks, and missed deadlines. With dynamic approval, the decision-making process is sequential and streamlined, ensuring that decisions are made quickly at the right time.. Throughout the process, alerts, notifications, and reminders are sent to stakeholders to ensure that nothing falls through the cracks.
Flexibility is key
Agencies often require tailored workflows to suit the client or project at hand. A flexible approval process can be modified to cater to specific transactions that need approval. A dynamic approval workflow will allow an agency to define exceptions and specific rules to direct the approval requests accordingly. More control over the workflow means increased efficiency and minimal errors.
The ability to integrate with current software
A dynamic approval process can be integrated with existing software like project management, reviews, and asset management systems. With a dynamic approval workflow, agencies no longer rely on slow and inefficient manual processes, reducing the risk of errors, delays, and miscommunication.
A dynamic approval workflow creates transparency, encourages collaboration, and provides accountability. Every team member knows their role within the process, reducing the risk of missed deadlines or communication breakdowns. Additionally, dynamic approval workflows create traceability for compliance and audit purposes, while automatic monitoring ensures that workflows are followed correctly.
Better customer experience
For agencies, client satisfaction is key. Dynamic approval workflows lead to faster delivery of projects, quicker response times, and more flexibility to accommodate urgent requests. A streamlined process improves client engagement and trust, producing better customer experiences and satisfaction rates.
Dynamic approval workflows are a game-changer for agencies that require agility, flexibility, and quick decision-making on various projects. Automation and a configurable workflow increase efficiency, reduce errors, and improve accountability across all team levels.
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